#Rms sharing application office 2016 how to
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The recommended option, as this adds extra security controls in some email programs: Use What version of Outlook do I have? on the Microsoft Office support website to find out your version. The options can be found via a button labelled Encrypt or Permissions - depending on the version of Outlook you are using. If this is the case, then the Do Not Forward and Encrypt options can be used to send the information in the body of an email message. Last updated: January 2023 When and What to UseĬonfidential information should only be sent by email in exceptional circumstances. To reply to this type of email with encryption, please make sure the keyword #external (case insensitive) is included in the email subject.Please note: The University hasn't yet configured these options to match the Classification and Handling Rules, so what you see here may well change. Note: When receiving confidential email with #external keyword, CityU email system will decrypt it automatically prior to delivering it to your mailbox. You can reply to confidential email as replying to normal email. When you select the email item, you may seeįollowing message may popup, check Don't show this message again and click OK. When you receive confidential email from internal senders, Outlook displays it with an icon You can consider it as normal email (For external recipients to view/reply to confidential email with #external keyword, please refer to here.). When receiving confidential email with #external keyword, CityU email system will decrypt it automatically prior to delivering it to your mailbox. they will NOT be encrypted/protected if they are downloaded/detached from the email)

Note: Attachments are encrypted with the email, but they are not natively protected with restricted access permission (i.e.

(Detailed information on the use of #classified and #external keywords can be found here.) Include the keyword #external (case insensitive) in the email Subject field.

How to send confidential email to students, alumni and external parties? (the label #classified is optional as all read-only email is encrypted by default) recipient(s) cannot print, edit, or forward the email), select the Options tab, click Permission and then select CityU - Read-Only. If you would like to send confidential email as read-only (i.e.

To share protected PDF and image files by email, please use RMS sharing application. But PDF and image type (PNG/JPEG/GIF) attachments will not be protected if they are downloaded/detached from the email. If MS Office documents (Word/Excel/PowerPoint/InfoPath/XPS) are attached, they will be automatically protected with the same restricted access permission even when they are downloaded/detached from the email. (Or you may select the Options tab, click Permission and then select CityU - #classified email instead.) Include the keyword #classified (case insensitive) in the email Subject field. Check Don't show this message again and click OK.Īdd CityU recipient(s) with email addresses in domain.Start your Outlook 2010 again and double-click the confidential email.When the configuration finished, the following dialog box will be shown.

The system may ask for your credential for one or two times again, please re-enter your password as prompt and click OK.

Make sure the options Remember me and Remember my password are checked and click OK.

Enter your email address in the format ' and password.

Click Next and you will be asked for user credentials.

Wait for a while and the following 'Configure Office 2010' dialog box will be shown.Click MS RMS Sharing Application (for Office 2010 Only) and it will start installing Microsoft RMS Sharing Application to your Windows PC.Bring up the Work Desk from your desktop.

(It is highly recommended to upgrade your Outlook 2010 to 2016 for better email and M365 experiences.) How to setup Outlook 2010 for sending/viewing confidential email? How to send confidential email to students, alumni and external parties?.How to send confidential email to staff?.How to setup Outlook 2010 for sending/viewing confidential email?.Sending/Viewing Confidential Email with Microsoft Outlook 2010

#Rms sharing application office 2016 how to

#Rms sharing application office 2016 pdf

#Rms sharing application office 2016 password

#Rms sharing application office 2016 upgrade